Summary: The data manager will support management and maintenance of CB-HIPP databases ensuring consistency and integrity of data. He/she will support local implementing partners (LIPs) and health facilities participating in the cross-border health units (CBHUs) at Kenya and Uganda border area to collect, manage and utilize data as appropriate. The data manager will assist in data analysis, providing technical documentation of data and quality assurance of data inputs and outputs; assist with presentation of data and provide technical support in data use. S/he will also be responsible for development, maintenance and updating of the project’s Geographical Information System (GIS) to include the management of spatial databases. She/he will support generation of data outputs for use by health facilities participating in CBHUs in decision-making and day-today activities.
Duties and Responsibilities:
Participate in development of project’s management information systems and databases.
Administer and maintain CB-HIPP’s databases for routine data, data quality and service quality assessments.
Work with respective project partners and CBHU participating facilities to determine feasibility of development of new applications and databases and enhancements or modifications to existing applications/databases.
Develop standardized programming, data quality checks, and data documentation procedures relevant to the HIV and AIDS, TB, FP/RH and MNCH data systems.
Participate in development and testing of data collection tools to meet project requirements.
Ensure a functional system for collection, analyzing and synthesis of M&E data.
Ensure appropriate data collection tools and systems are in place and are being used correctly by partners and CBHU participating health facilities to collect required and accurate data for performance, monitoring and evaluation.
Assure the quality of data feeds and processing of downloads from CBHU participating health facilities into respective government and USAID reports.
Ensure timely and accurate data management and reporting.
Perform backup and recovery of all databases; manage database users and take appropriate steps to ensure the security of the data.
Ensure adherence to policies to ensure the security and confidentiality of identifiable health data.
Provide technical assistance to health facilities participating in CBHU to use the project databases.
Train and advise sub-grantees and participating health facilities on the use of cross-border M&E tools and implementation of M&E processes, including indicators, data collection techniques and methodologies, data collection and analysis, and reporting protocols.
Develop custom data, statistics, reports, presentations and other products with the team.
Produce regular high quality analysis products.
Prepare reports and other graphics summarizing program results.
Support CBHU participating health facility based service providers to update health records and registers in line with national guidelines including the EMR.
Verify data based on MOH defined service standards.
Support and mentor health workers on data utilization for decision-making.
Responsible for ensuring data quality is maintained.
Support health workers in conducting regular/daily data quality assurance.
Support facilities to maintain data confidentiality and security.
Contribute to ensuring that data from CBHU participating facilities is linked to national health management information systems and promote its use among stakeholders for programming, learning and policy development;
Contribute to generating information/data for developing reports summarizing project results and support preparation of reports;
Perform other job-related duties as assigned by the Supervisor or Project Director.
Knowledge, skills and abilities:
Demonstrated experience with Health Management Information Systems.
Experience in setting up and managing databases.
Experience working with local partners, including host governments, NGOs and CBO.
Computer proficiency in word processing, databases, spreadsheets, including advanced skills SPSS, Excel, Stata, Ms Word, Ms Access, PowerPoint, Power BI, ODK, GIS software such as ArcGIS.
Strong proficiency in Microsoft Excel (e.g., abilities with pivot tables, conditional formatting, etc.) and experience developing Excel templates required.
Sound understanding of HIV and AIDS and integrated TB, SGBV, reproductive health/family planning and public health programming.
Experience in data management and data analysis activities for HIV/AIDS, TB, FP/RH is necessary.
Working knowledge of USAID/PEPFAR and MOH reporting requirements.
Knowledge, familiarity and ability to work with multi country M&E systems.
Demonstrated ability to independently complete assigned tasks.
Excellent written, oral and interpersonal communication skills with ability to work as a team member.
Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
Ability to work under pressure and meet strict deadlines and to work with minimum supervision
Qualifications and experience:
Bachelors’ degree in Information Technology, Computer Science, Biostatistics, public health or its recognized equivalent with 3-5 years’ experience.
Masters’ degree in Information Technology, Computer Science, Biostatistics, public health or its recognized equivalent with 1-3 years’ experience.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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